How RentCheck + FilterTime Automates Air Filter Maintenance for Property Managers
If you’ve ever chased down a resident to confirm they changed their air filter—or dealt with a costly HVAC failure that could have been avoided—you know just how important (and frustrating) air filter maintenance can be.
That’s why RentCheck has partnered with FilterTime to automate air filter delivery and replacement verification for rental properties. This new integration streamlines preventive maintenance, improves air quality, and helps property managers reduce costly HVAC issues, all while making life easier for residents.
Why Air Filter Maintenance Is Important
Neglecting air filter changes doesn’t just lead to dusty vents. It can result in massive problems for property managers, residents, and owners.
The Impact of Dirty or Forgotten Air Filters:
- Reduced HVAC Efficiency: A clogged filter can make HVAC systems work 15% harder, increasing utility bills and shortening the system’s lifespan. Source: NADCA on PureAir
- Costly Repairs: Up to 90% of HVAC system failures are due to dirt and dust buildup, often caused by missed filter changes. Source: NADCA on PureAir
- Poor Air Quality: Indoor air can be 2–5 times more polluted than outdoor air, according to the American Lung Association. Source: Lung.org
- Expensive Replacements: Replacing a full HVAC system can cost $5,000 to $12,500, depending on the property and system type. Source: Angi
Despite all that, 82% of people still forget to change their air filters on a regular basis. Source: The Zebra
For property managers, that’s a risk that’s just not worth taking.
The Power of Automation: RentCheck + FilterTime
RentCheck’s inspection automation seamlessly integrates with FilterTime’s air filter delivery, simplifying maintenance from start to finish.
Here’s how it works:
✅ Air Filters Delivered Automatically
Residents receive the correct air filter for their unit on a set schedule - no more trips to the hardware store or forgotten replacements.
✅ Replacement Verified in RentCheck
Residents complete a filter change task within RentCheck, complete with photo proof for documentation.
✅ Audit Trail + Compliance
Filter replacements are tracked and stored within RentCheck, making it easy to verify, audit, and report on preventive maintenance.
✅ Peace of Mind
Property managers no longer need to manually remind residents, chase follow-ups, or worry about expensive system damage.
Benefits for Property Managers
Automating air filter maintenance provides tangible results:
- Protect HVAC Systems: Avoid expensive emergency repairs or full system replacements due to preventable issues.
- Improve Resident Satisfaction: Healthier indoor air and less hassle around maintenance improves the resident experience.
- Boost Operational Efficiency: Spend less time coordinating, reminding, and checking on maintenance tasks.
- Support Sustainability Goals: More efficient HVAC systems mean reduced energy use and carbon footprint.
Benefits for Residents
This integration also makes life easier for residents, an often-overlooked part of property maintenance:
- Convenience: Filters delivered to their door, no store trips required.
- Cleaner Air: Especially important for those with allergies or asthma.
- Clear Expectations: Residents know exactly what to do and when, with mobile-friendly guidance from RentCheck.
Get Started: Join Our Free Webinar
Want to see it in action? Join our free webinar:
June 12, 2025
12 PM ET
Featuring Marco Nelson, Co-Founder & CEO of RentCheck
Blake Koch, Founder & CEO of FilterTime and former NASCAR driver
Hosted by Jack Stallard, CX Manager at RentCheck
We’ll walk through how the integration works, real-world use cases, and how to start automating your air filter maintenance today.
Air Filter Maintenance and Verification - Simplified
Property managers are always looking for ways to reduce maintenance headaches, extend asset life, and improve resident satisfaction. With RentCheck + FilterTime, you can do all three - while protecting your bottom line.
Whether you're a current RentCheck user or just exploring maintenance solutions, this integration is the simplest way to make air filter compliance effortless and automatic.
